Resigning from a job is never an easy decision, and it requires a formal notification to your employer. In Indonesia, a resignation letter or surat resign is a mandatory document that must be submitted to the employer to initiate the process of leaving the company. The letter must be written in a formal tone and should contain specific details about your intention to quit. In this article, we will discuss the format and examples of surat resign in English.

The Format of Surat Resign in English

The format of surat resign in English is similar to the Indonesian version, with some minor adjustments to the language. Here are the essential elements that should be included in a resignation letter:

Date and Contact Information

The letter should start with the current date and your contact information, including your full name, address, phone number, and email address. After that, you should include the contact information of your employer, such as the company name, address, and phone number.

Salutation

The letter should be addressed to your employer or immediate supervisor. Use a formal salutation such as “Dear Mr./Ms.” followed by their last name.

Reason for Resignation

State the reason for your resignation in a clear and concise manner. You don’t have to go into too much detail, but it’s essential to be honest and professional. If you have any issues with the company or your job, you can mention them briefly but avoid being too negative or critical.

Notice Period

It’s crucial to provide your employer with a notice period, which is the amount of time you plan to continue working before your last day. The standard notice period in Indonesia is 30 days, but it may vary depending on your employment contract or company policy.

Gratitude and Well Wishes

Express your gratitude to your employer and colleagues for the opportunities and experiences you had while working at the company. You can also wish them well in their future endeavors.

Closing and Signature

The letter should end with a formal closing, such as “Sincerely” or “Best Regards,” followed by your full name and signature. Make sure to print the letter on a professional letterhead or plain white paper.

Examples of Surat Resign in English

Here are four examples of surat resign in English that you can use as a reference:

Example 1

Dear Mr. John Doe,

I am writing to inform you that I am resigning from my position as a Marketing Manager at ABC Company. My last day of work will be on June 30, 2021, which will complete the 30-day notice period as per my employment contract.

I have decided to resign due to personal reasons, and I believe that it’s time for me to pursue other opportunities. I want to thank you and the entire team at ABC Company for your support and guidance during my tenure. I have learned a lot and gained valuable experience that I will take with me in my future endeavors.

Once again, thank you for everything, and I wish ABC Company all the best in its future endeavors.

Sincerely,

Jane Smith

Example 2

Dear Ms. Sarah Brown,

I am writing to inform you that I am resigning from my position as a Graphic Designer at XYZ Agency. My last day of work will be on July 15, 2021, which will complete the 30-day notice period as per the company policy.

After much consideration, I have decided to resign due to personal reasons. I want to thank you and the entire team at XYZ Agency for your support and cooperation during my tenure. I have enjoyed working with you all and learned a lot from this experience.

Thank you again, and I wish XYZ Agency all the best in its future endeavors.

Best Regards,

John Smith

Example 3

Dear Mr. David Lee,

Please accept this letter as formal notice of my resignation from my position as an Accountant at LMN Corporation. My last day of work will be on August 31, 2021, which will complete the 30-day notice period as per my employment contract.

After much consideration, I have decided to resign due to personal reasons. I want to thank you and the entire team at LMN Corporation for the opportunity to work with such a great team. I have learned a lot and gained valuable experience that I will take with me in my future endeavors.

Thank you again, and I wish LMN Corporation all the best in its future endeavors.

Sincerely,

Emily Jones

Example 4

Dear Ms. Jessica Smith,

It is with regret that I am resigning from my position as a Human Resources Manager at PQR Industries. My last day of work will be on September 15, 2021, which will complete the 30-day notice period as per the company policy.

After much consideration, I have decided to resign due to personal reasons. I want to thank you and the entire team at PQR Industries for your support and cooperation during my tenure. I have enjoyed working with you all and learned a lot from this experience.

Thank you again, and I wish PQR Industries all the best in its future endeavors.

Best Regards,

Michael Brown

Conclusion

Writing a surat resign in English requires a professional and formal tone, and it should include essential information such as the reason for resignation, notice period, and gratitude towards the employer and colleagues. By following the format and examples provided in this article, you can create a well-written resignation letter that will leave a positive impression on your employer and help you maintain a good relationship with them in the future.